ELIMINATION OF THE ENLISTED FIELD SERVICE RECORD FOR ACTIVE DUTY, FULL TIME SUPPORT AND DRILLING RESERVE SAILORS

UNCLASSIFIED//

ROUTINE

R 300033Z JAN 10

BT
UNCLAS
FM CNO WASHINGTON DC//N1//
TO NAVADMIN
INFO CNO WASHINGTON DC//N1//
NAVADMIN 040/10 CORRECTED COPY

MSGID/GENADMIN/CNO WASHINGTON DC/N1/JAN//

SUBJ/ELIMINATION OF THE ENLISTED FIELD SERVICE RECORD FOR ACTIVE DUTY, 
FULL TIME SUPPORT AND DRILLING RESERVE SAILORS//



REF/A/DOC/MILPERSMAN/01SEP04//

REF/B/DOC/BUPERS/26AUG05//

REF/C/MSG/CNO/141455ZJAN09//

REF/D/MSG/CNO/051859ZFEB09//

NARR/REF A IS THE NAVY MILITARY PERSONNEL MANUAL ARTICLE 1070.
REF B IS BUPERSINST 1070.27B, DOCUMENT SUBMISSION GUIDELINES FOR THE 
ELECTRONIC MILITARY PERSONNEL RECORDS SYSTEM (EMPRS).  REF C IS 
NAVADMIN 011/09, ACTIVATION OF WEB ENABLED RECORD REVIEW (WERR) FOR THE 
OFFICIAL MILITARY PERSONNEL FILE (OMPF).  REF D IS NAVADMIN 043/09, 
MANDATORY USE OF THE NAVY STANDARD INTEGRATED PERSONNEL SYSTEM (NSIPS) 
ELECTRONIC SERVICE RECORD (ESR).//

RMKS/1.  THIS NAVADMIN OUTLINES ACTIONS NECESSARY TO ELIMINATE THE 
FIELD SERVICE RECORD (FSR) FOR ACTIVE AND RESERVE ENLISTED PERSONNEL BY 
30 SEPTEMBER 2010.

2.  FSR HOLDERS WILL COMMENCE A PHASED ELIMINATION OF THE PAPER FSR 
WHEN DIRECTED BY NAVY PERSONNEL COMMAND (NPC), IN COORDINATION WITH 
COMMANDER, NAVY INSTALLATIONS COMMAND (CNIC), U.S. FLEET FORCES (USFF), 
PACIFIC FLEET (PACFLT), AND COMMANDER, NAVY RESERVE FORCES COMMAND 
(CNRFC).  THE ENLISTED FSR CLOSEOUT WILL BE PHASED BY NAVY REGION 
COMMENCING IN FEBRUARY 2010.
    A.  ONCE A SERVICE RECORD HOLDER HAS CLOSED OUT THE FSR, PAPER 
RECORDS WILL NO LONGER BE MAINTAINED AND SERVICE RECORD INFORMATION 
WILL BE ACCESSED THROUGH THE NAVY STANDARD INTEGRATED PERSONNEL SYSTEM 
(NSIPS) ELECTRONIC SERVICE RECORD (ESR) OR THE OFFICIAL MILITARY 
PERSONNEL FILE (OMPF) THROUGH WEB ENABLED RECORD REVIEW (WERR).
        (1) NPC WILL CONTINUE TO MAINTAIN THE OMPF WITHIN THE 
ELECTRONIC MILITARY PERSONNEL RECORDS SYSTEM (EMPRS).
        (2) REVISED PROCEDURES FOR OMPF DOCUMENT SUBMISSION WILL BE 
INCORPORATED IN FUTURE CHANGES TO REFS A AND B.
    B.   DOCUMENTS SUBMITTED FOR THE FSR CLOSEOUT WILL BE INCORPORATED
INTO THE OMPF USING AN ELECTRONIC SUBMISSION APPLICATION.
    C.  FSR CLOSEOUTS RECEIVED BY MAIL WILL NOT BE ACCEPTED AND WILL BE 
RETURNED TO THE ORIGINATOR.
    D.  COMMANDS OR OFFICES HOLDING THE FSR WILL RETAIN THE PAPER FSR 
UNTIL ELECTRONICALLY-SUBMITTED DOCUMENTS HAVE BEEN ACCEPTED INTO THE 
OMPF.
    E.  THE FSR OF PERSONNEL REENLISTING WILL BE CLOSED OUT USING THE 
FSR CLOSEOUT DISPOSITION PLAN REGARDLESS OF WHEN A REGION OR ACTIVITY 
IS SCHEDULED TO BEGIN CLOSEOUT.
    F.  IF A SAILOR'S FSR HAS BEEN CLOSED OUT, UPON TRANSFER OUT OF A 
NAVY REGION, THE DETACHING COMMAND WILL ATTACH A MEMORANDUM TO THE 
SAILOR'S PCS OR RESERVE UNIT ORDERS STATING THAT THE FSR HAS BEEN 
CLOSED OUT.

3.  TRAINING AND GUIDANCE.  NPC WILL PROVIDE TRAINING, EXECUTION 
GUIDANCE, COMMUNICATION TOOLS, POLICY, AND FAQS DIRECTLY TO EACH NAVY 
REGION PRIOR TO INITIATION OF THE FSR CLOSEOUT.  THIS INFORMATION IS 
AVAILABLE AT THE NPC WEBSITE AT 
HTTP://WWW.NPC.NAVY.MIL/CAREERINFO/RECORDSMANAGEMENT/ BY SELECTING THE 
ENLISTED FIELD SERVICE RECORD CLOSEOUT LINK.

4.  FUTURE SERVICE RECORD EVENTS.  THIS INITIATIVE DOES NOT ELIMINATE 
REQUIREMENTS FOR SERVICING PERSONNEL OFFICES AND COMMANDS TO CONTINUE 
TO PREPARE AND FORWARD SERVICE RECORD EVENTS AND DOCUMENTS THAT WERE 
PREVIOUSLY FILED IN THE FSR TO UPDATE THE OMPF AND/OR CORRECT PERSONNEL 
CORPORATE DATABASES.
     A.  COMMANDS MUST ESTABLISH ADMIN ROLES IN NSIPS FOR DESIGNATED 
STAFF TO ADD, SETUP AND VERIFY COMMAND-SPECIFIC ESR TRANSACTIONS (E.G., 
ADMINISTRATIVE REMARKS) BY COMPLETING THE NSIPS/ESR SYSTEM ACCESS 
AUTHORIZATION REQUEST (SAAR) AT HTTPS://NSIPS.NMCI.NAVY.MIL/.
     B.  IN ADDITION TO COMPLETING THE ONLINE SAAR, A COMPLETED AND 
SIGNED OPNAV 5239/14 SAAR-N IS REQUIRED TO BE MAINTAINED LOCALLY.
SUBMISSION TO NPC IS NO LONGER NECESSARY.  OPNAV 5239/14 MAY BE 
DOWNLOADED AT:
HTTPS://WWW.FLEETFORCES.NAVY.MIL/NETWARCOM/PLANSPOLICY OR 
HTTPS://INFOSEC.NAVY.MIL.

5.  REGULATIONS/POLICIES THAT PREVIOUSLY REQUIRED DOCUMENTS OR ENTRIES 
TO BE FILED IN THE PAPER FSR WILL BE MODIFIED TO INDICATE WHETHER THESE 
DOCUMENTS OR ENTRIES SHOULD BE MAINTAINED IN THE ESR AS A TEMPORARY 
DOCUMENT, SUBMITTED ELECTRONICALLY TO NPC, OR MAINTAINED IN A 
CORRESPONDENCE FILE AT THE ACTIVITY.  AS THESE REGULATIONS OR POLICIES 
ARE UPDATED, THEY WILL BE PUBLISHED AS CHANGES TO THE MILITARY 
PERSONNEL MANUAL (MILPERSMAN) AND THE ESR QUICK REFERENCE GUIDE.  
MILPERSMAN CHANGES CAN BE VIEWED AT HTTP://WWW.NPC.NAVY.MIL AND THE ESR 
QUICK REFERENCE GUIDE CAN BE VIEWED AT HTTPS://WWW.NKO.NAVY.MIL.

6.  DISTRIBUTION OF DOCUMENTS FOR NEW ACCESSIONS WILL BE ADDRESSED VIA 
SEPCOR.

7.  COPIES OF DOCUMENTS PREVIOUSLY MAINTAINED IN THE PAPER FSR WILL BE 
PROVIDED TO SAILORS.  SAILORS ARE ENCOURAGED TO MAINTAIN THESE COPIES.

8.  SAILORS ARE ULTIMATELY RESPONSIBLE FOR ENSURING THEIR OMPF IS 
ACCURATE AND CURRENT AND SHOULD REVIEW THEIR OMPF VIA WERR, PER REF C, 
AT LEAST SEMI-ANNUALLY.  SAILORS SHOULD ALSO REVIEW ELECTRONIC 
PERSONNEL DATA LOCATED IN THEIR PERFORMANCE SUMMARY REPORT (PSR) AND 
ESR.  ACCESS TO WERR AND PSR IS AVAILABLE VIA BUPERS ONLINE (BOL) AT 
HTTPS://WWW.BOL.NAVY.MIL; ESR ACCESS IS VIA NSIPS AT 
HTTPS://NSIPS.NMCI.NAVY.MIL AS OUTLINED IN REF D.

9.  NAVY PERSONNEL MAY CALL 1-866-U-ASK-NPC OR (866) 827-5672, OR EMAIL 
THE NAVY PERSONNEL COMMAND'S CALL CENTER IN MILLINGTON AT 
CSCMAILBOX(AT)NAVY.MIL WITH QUESTIONS CONCERNING THIS POLICY UPDATE AND 
THE EFSR CLOSEOUT PROCEDURES.

10.  RELEASED BY VADM MARK FERGUSON, N1.//

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