UPDATE TO NAVY PERSONNEL ACCOUNTABILITY PROGRAM

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R 050007Z FEB 08
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UNCLAS //N01300//
NAVADMIN 032/08 CORRECTED COPY
MSGID/GENADMIN/CNO WASHINGTON DC/N1/FEB// 
SUBJ/UPDATE TO NAVY PERSONNEL ACCOUNTABILITY PROGRAM// 


REF/A/MSG/CNO/152100ZJUN2006// REF/B/DOC/DOD/20060808// 
REF/C/DOC/CJCS/20071101// REF/D/DOC/BUPERS/20020822// NARR/REF A IS 
NAVY PERSONNEL ACCOUNTABILITY POLICY NAVADMIN 177/06. 
REF B IS DOD INSTRUCTION 3001.02 PERSONNEL ACCOUNTABILITY IN 
CONJUNCTION WITH NATURAL OR MANMADE DISASTERS.  REF C IS CJCSM 3150.13B 
JOINT REPORTING STRUCTURE - PERSONNEL MANUAL.  REF D IS MILPERSMAN.// 
RMKS/1.  REQUEST WIDEST DISSEMINATION TO ALL NAVY PERSONNEL.
2.  THIS INFORMATION SUPPLEMENTS THE REQUIREMENTS OF REFS A, B AND C. 
EACH COMMANDER IS ACCOUNTABLE FOR ALL ASSIGNED PERSONNEL AND THEIR 
FAMILY MEMBER CATEGORIES SPECIFIED IN REF B.
3.  LESSONS LEARNED DURING THE RECENT SOCAL WILDFIRES AND SEVERAL LARGE 
SCALE NAVY PERSONNEL ACCOUNTABILITY (PA) EXERCISES HAVE HIGHLIGHTED THE 
NEED FOR ADDITIONAL GUIDANCE TO ENSURE COMPLIANCE WITH REPORTING 
REQUIREMENTS AND SPEED INDIVIDUAL AND FAMILY MEMBER ACCOUNTABILITY.  
COMMANDS SHOULD BE PREPARED TO EXECUTE PA FOLLOWING A DISASTER WHERE 
THERE IS THE POSSIBILITY OF WIDESPREAD INJURY OR DEATH, THE SCOPE OF 
WHICH IS NOT READILY AVAILABLE OR DETERMINABLE. 
PA PROCEDURES DO NOT SUPPLANT THE NEED TO REPORT CASUALTIES IAW REF D, 
ARTICLE 1770.  PA PROCEDURES WILL BE INITIATED BY PROMULGATION OF A 
NAVADMIN ORDER TO ACCOUNT FROM CNO (N1).  ADDITIONAL AMPLIFYING 
GUIDANCE WILL BE CONTAINED IN A FORTHCOMING OPNAVINST ON PERSONNEL 
ACCOUNTABILITY.
4.  NAVY PA PROGRAM CHANGES:
    A.  NAVY?S CURRENT ELECTRONIC PA MECHANISM, BUPERS ON-LINE DISASTER 
MUSTER TOOL (BOL DMT) WILL BE MIGRATING TO THE NAVY FAMILY 
ACCOUNTABILITY AND ASSESSMENT SYSTEM (NFAAS).  SPECIFIC CAPABILITIES 
AND USER INSTRUCTIONS FOR NFAAS CAN BE DOWNLOADED FROM 
HTTPS://WWW.NAVYFAMILY.NAVY.MIL COMMENCING 4 FEB 08.
        (1)  THE INITIAL TEST OF THE NFAAS PA MODULE WILL BE DURING 
EXERCISE CITADEL PERSONNEL ACCOUNTABILITY 08 (CPA 08-1) SCHEDULED FOR 
25?-29 FEB 08.  EXERCISE DIRECTIVE TO BE RELEASED SEPCOR.  THE SECOND 
MAJOR TESTING OF THE NFAAS PA MODULE WILL BE ACCOMPLISHED IN 
CONJUNCTION WITH NATIONAL LEVEL EXERCISE (NLE 2-08) IN MAY 08.
        (2)  CNIC HAS BEGUN CONDUCTING NFAAS/PA MODULE INFORMATION AND 
TRAINING SESSIONS AT FLEET CONCENTRATION AREAS TO SUPPORT THE 
TRANSITION.
        (3)  NFAAS CONTAINS AN ENHANCED NAVY FAMILY MEMBER SITE FOR 
INDIVIDUAL USERS AND A SUPPORT SITE FOR COMMAND REPRESENTATIVES.
    B.  A SIGNIFICANT CHANGE FROM BOL DMT WILL ALLOW THE INDIVIDUAL 
NAVY FAMILY MEMBER TO REPORT LOCATION AND CONTACT INFORMATION TO 
COMMAND AUTHORITIES WITHIN THE PA MODULE OF NFAAS.  COMMAND LEVEL 
ACTION HAS BEEN AND WILL CONTINUE TO BE REQUIRED TO ACCOUNT FOR 
PERSONNEL/FAMILY MEMBERS BY VERIFYING THE INDIVIDUAL STATUS AND 
WHEREABOUTS.
    C.  UNTIL OPERATING CAPABILITIES OF NFAAS ARE PROVEN TO MEET 
SPECIFIC REQUIREMENTS, BOL DMT WILL CONTINUE TO BE UTILIZED FOR ANY 
REAL WORLD EVENTS.  FINAL TRANSITION IS EXPECTED NLT 1 JUN 08.
    D.  DOD REQUIREMENTS MANDATE THE USE OF DEFENSE MANPOWER DATA 
CENTER (DMDC) GENERATED PERSONNEL DATA BASELINES DURING CATASTROPHIC 
EVENTS AND THESE DATA ARE TO BE VALIDATED BY ALL SERVICE COMPONENTS. 
PERSONNEL CATEGORIES AND DEFINITIONS WILL REMAIN IN EFFECT IAW REFS B 
AND C.
5.  PERSONNEL ACCOUNTABILITY IS A COMMAND RESPONSIBILITY.  THE 
FOLLOWING SPECIFIC ACTIONABLE UNIT LEVEL REQUIREMENTS SHALL BE
ACCOMPLISHED:
    A.  REVIEW REFS A THROUGH C AND THE NFAAS USER GUIDE AVAILABLE AT 
HTTPS://NAVYFAMILY.NAVY.MIL/
    B.  DIRECT ASSIGNED PERSONNEL TO VERIFY CORRECT DEERS 
ADDRESS/LOCATION AND UPDATE CONTACT INFORMATION AT PSD OR THE FOLLOWING 
WEB ADDRESS:
HTTPS://WWW.DMDC.OSD.MIL/APPJ/ADDRESS/SELECTAUTHENTICATETYPE.DO
(LOWER CASE REQUIRED) DEERS IS THE SOURCE OF RESIDENCE INFORMATION FOR 
NAVY FAMILY MEMBERS USED TO POPULATE DMT/NFAAS.
    C.  PER REF A, PROVIDE ALL COMMAND MEMBERS AND FAMILY MEMBERS WITH 
A TAILORED WALLET CARD WITH PRIMARY AND ALTERNATE COMMAND POINTS OF 
CONTACT, INCLUDING NAVY PERSONNEL COMMAND (NPC) EMERGENCY CALL CENTER 
(ECC) (877) 414-5358), REGION SPECIFIC POC INFORMATION, NFAAS URL AND 
UIC OF THE ACTIVITY THE SPONSOR IS ASSIGNED TO IF THEY ARE NOT ABLE TO 
CONTACT THE COMMAND.  A SAMPLE WALLET CARD CAN BE FOUND ON THE NFAAS 
PORTAL.
    D.  COMPLY WITH COMMAND REPRESENTATIVES ACCESS MAINTENANCE 
REQUIREMENTS IN NFAAS.  INITIAL ACCESS WILL BE BASED ON A ONE TIME 
ITEMPO DATA EXTRACT AS OF 28 JAN 08, FURTHER UPDATES ARE TO BE 
MAINTAINED BY THE COMMAND IN NFAAS. ENSURING COMMAND LEVEL ACCESS TO 
NFAAS PRIOR TO AN EVENT/EXERCISE IS CRITICAL.
    E.  ENSURE APPROPRIATE PERSONNEL ARE TRAINED TO USE NFAAS SUPPORT 
SITE FUNCTIONALITY.  FOR SPECIFIC GUIDANCE, REFERENCE THE NFAAS USER 
GUIDE AND CNIC TRAINING SEMINARS. 
    F.  BUILD A COORDINATING UNIT RELATIONSHIP TO ENHANCE RESPONSE TO 
PA REQUIREMENTS.  A COORDINATING UNIT ALLOWS OTHER COMMANDS TO ASSIST 
IN PA EFFORTS.  SEE NFAAS USER GUIDE FOR SPECIFIC ACTIONS TO ADD 
COORDINATING UNIT FUNCTIONALITY.
    G.  EXCHANGE ALL AVAILABLE CONTACT INFORMATION FOR BOTH PRIMARY AND 
ALTERNATE COMMAND SITES WITH REGION COMMANDER DESIGNATED PA POINT OF 
CONTACT.
    H.  MONITOR NAVADMINS FOR ORDERS TO ACCOUNT FOR BOTH EXERCISES AND 
REAL WORLD EVENTS. 
    I.  UPON INITIATION OF PA PROCEDURES, MUSTER ALL PERSONNEL; 
DETERMINE THOSE IN THE AFFECTED AREA.  IF NO PERSONNEL ARE IN AFFECTED 
AREA, PROVIDE NEGATIVE REPORT TO PA POC.
        (1)  IF NFAAS/DMT IS NOT AVAILABLE, REPORT TO THE PA POC FOR 
FURTHER TRANSMISSION.  INITIAL REPORTS MAY BE SUMMARY DATA, BUT FULL 
REPORTS MAY BE REQUIRED IF NFAAS/DMT IS NOT AVAILABLE FOR MORE THAN
24 HOURS.
        (2)  FOR THOSE COMMANDS UNABLE TO ACCESS THE NFAAS/DMT FOR MORE 
THAN 24 HOURS, UTILIZE MS-EXCEL SPREADSHEETS AND MESSAGE TEMPLATES 
AVAILABLE ON THE NFAAS SUPPORT SITE/PKI LOGIN:
HTTPS://NFDA.NAVYFAMILY.NAVY.MIL/.  SUBMIT VIA PA POC.
    J.  COMMANDS ARE TO ACCOUNT FOR EACH INDIVIDUAL IDENTIFIED AS BEING 
IN THE AFFECTED AREA.
        (1)  WHEN NFAAS/DMT BECOMES AVAILABLE, ENTER ALL INDIVIDUAL 
DATA PROVIDED TO THE PA POC INTO NFAAS/DMT, ALONG WITH ALL PREVIOUSLY 
UNREPORTED INFORMATION.
        (2)  COMPLETE ACCOUNTABILITY REQUIRES ACCURATE STATUS AND 
WHEREABOUTS - ENSURE VERIFICATION OR UPDATE OF PERSONNEL ADDRESS AND 
CONTACT INFORMATION IN ADDITION TO STATUS.
    K.  PERSONNEL ARE POPULATED IN NFAAS/DMT BASED ON ASSIGNED UIC 
AND/OR DEERS RESIDENCE ADDRESS CONTAINED IN NAVY CORPORATE DATA SYSTEMS.  
VERIFY THAT LOCALLY CONDUCTED COMMAND MUSTERS MATCH NFAAS/DMT ROSTERS 
USING THE FOLLOWING STEPS:
        (1)  FOR ANY NAVY FAMILY MEMBERS NOT INCLUDED IN NFAAS/DMT, USE 
ADD PERSONNEL FUNCTIONALITY TO ENTER STATUS AND WHEREABOUTS INFORMATION 
TO ACCOUNT FOR THOSE MEMBERS.
        (2)  FOR ANY ADDITIONAL PERSONNEL NFAAS/DMT HOLDS AS IN THE 
AFFECTED AREA MAKE EVERY EFFORT TO LOCATE.  IF UNABLE TO LOCATE REPORT 
AS NOT ACCOUNTED FOR.
        (3)  FOR OTHER SERVICE PERSONNEL, REPORT VIA PARENT SERVICE 
PROCEDURES.
6.  PERSONNEL AND THEIR FAMILY MEMBERS SHALL BE TRAINED AS FOLLOWS:
    A.  PA IS A PERSONAL RESPONSIBILITY OF EVERY MEMBER OF THE NAVY 
FAMILY.
    B.  WHEN AFFECTED BY A CATASTROPHIC INCIDENT, ENSURE THE PERSONAL 
SAFETY OF ALL FAMILY MEMBERS.  
    C.  CONTACT COMMAND REPRESENTATIVES ASAP TO CHECK IN AND PROVIDE 
CURRENT CONTACT AND LOCATION INFORMATION.  USE WALLET CARD INFO TO 
CONTACT COMMAND, ALTERNATE COMMAND, REGION POC, OR THE NPC ECC AT 877-
414-5358 AS NECESSARY.  
    D.  FOLLOWING AN INCIDENT, AFFECTED NAVY FAMILIES CAN LOG ON TO 
NFAAS TO UPDATE THEIR CURRENT CONTACT INFORMATION AND WHEREABOUTS, AND 
COMPLETE A FAMILY NEEDS ASSESSMENT.  IF UNABLE TO MAKE CONTACT WITH 
COMMAND AS DIRECTED ABOVE, THE INFORMATION PROVIDED TO NFAAS WILL BE 
AVAILABLE TO COMMAND REPS TO INITIATE CONTACT. NFAAS SECURE LOG IN 
REQUIRES SPONSOR SSN AND DATE OF BIRTH. 
7.  A COMPLETE PERSONNEL ACCOUNTING WILL SPEED COMMAND RECONSTITUTION 
AND ENABLE A QUICKER RETURN TO STABILITY FOR THE AFFECTED FAMILIES.  
TIMELY REPORTING ALLOWS ALL LEVELS OF THE CHAIN OF COMMAND TO 
APPROPRIATELY RESPOND, BOTH OPERATIONALLY IN SUPPORT OF THE COUNTRY, 
AND ADMINISTRATIVELY IN SUPPORT OF THE NAVY FAMILY.
8.  POINTS OF CONTACT:
- NPC:  CAPT HANK VITALI, (901) 874-3220, HENRY.VITALI(AT)NAVY.MIL OR 
NPC CAO WATCH, (901) 874-3440, NPC.CAT.CAPTAIN(AT)NAVY.MIL
- CNIC:  CAPT RAY PIETRZAK, (202) 433-0766, RAY.PIETRZAK(AT)NAVY.MIL 9.  
RELEASED BY VADM J. C. HARVEY, JR., N1.//

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