FY-12 QUOTA-BASED ENLISTED RETENTION BOARD – UPDATE

UNCLASSIFIED//

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NAVADMIN 180/11

MSGID/GENADMIN/CNO WASHINGTON DC/N1/JUN//

SUBJ/FY-12 QUOTA-BASED ENLISTED RETENTION BOARD - UPDATE// 



REF/A/MSG/CNO WASHINGTON DC/141348ZAPR11// REF/B/MSG/CNO WASHINGTON 
DC/092227ZMAY11// NARR/REF A IS NAVADMIN 129/11, FY-12 QUOTA-BASED ENLISTED 
RETENTION BOARD.  REF B IS NAVADMIN 160/11, FY-12 QUOTA-BASED ENLISTED 
RETENTION BOARD CONVERSION REQUIREMENTS, TIMELINE, AND PROCESS.// 

RMKS/1.  IN RESPONSE TO FLEET FEEDBACK FROM DEPLOYED UNITS, THIS NAVADMIN 
PROVIDES CLARIFICATION OF ELIGIBILITY FOR THE ENLISTED RETENTION BOARD (ERB) 
SPECIFIED IN REF A, AND REVISES RATING CONVERSION TIMELINE AND PROCESS 
SPECIFIED IN REFS A AND B.

2.  TO ENSURE EVERY SAILOR ELIGIBLE FOR THE BOARD IS AFFORDED THE OPPORTUNITY 
TO SUBMIT A CONVERSION REQUEST PACKAGE, THE DEADLINE FOR RECEIPT OF CONVERSION 
APPLICATIONS HAS BEEN EXTENDED TO 15 AUGUST 2011.  THIS EXTENSION WILL ENSURE 
THOSE SAILORS UNDERWAY AND DEPLOYED ARE NOT DISADVANTAGED FOR CONVERSION 
CONSIDERATION, AND WILL ALLOW PROCESSING OF THE ARMED FORCES CLASSIFICATION 
TEST (AFCT, I.E., IN-SERVICE ASVAB) AND OTHER TESTS PRIOR TO THE SUBMISSION OF 
CONVERSION PACKAGES.

3.  TO ENSURE OUR BEST SAILORS ARE AFFORDED THE OPPORTUNITY TO CONTINUE IN 
THEIR RATE, CONVERSION APPLICATIONS RECEIVED IN ACCORDANCE WITH THE CRITERIA 
SPECIFIED IN REF B, BY 15 AUGUST 2011, WILL BE HELD UNTIL THE BOARD HAS 
COMPLETED ITS DELIBERATIONS.  ONLY THOSE SAILORS NOT SELECTED FOR RETENTION IN 
RATE BY THE ERB WILL BE CONSIDERED FOR CONVERSION.  THOSE SAILORS SUBSEQUENTLY 
SELECTED FOR CONVERSION WILL HAVE THEIR ERB RESULTS VACATED AND WILL BE 
RETAINED IN THEIR NEW RATING.  ALL SAILORS ELIGIBLE FOR THE BOARD, IN 
ACCORDANCE WITH REF A, WILL BE CONSIDERED BY THE BOARD.

4.  SHOULD ERB CANDIDATES DECIDE TO WITHDRAW OR CHANGE THEIR CONVERSION 
APPLICATION PACKAGE, THAT REQUEST MUST BE RECEIVED IN WRITING BY 15 AUGUST 
2011 BY THE BUREAU OF NAVAL PERSONNEL
(BUPERS-3) AT THE ADDRESS SPECIFIED IN REF B.

5.  ERB QUOTA UPDATES.
    A.  FINAL UPDATE OF ESTIMATED ERB QUOTAS FOR E4 AND E5 WILL
    BE
POSTED TO THE NAVAL PERSONNEL COMMAND (NPC) ERB WEBSITE AT 
HTTP://WWW.PUBLIC.NAVY.MIL/BUPERS-NPC/BOARDS/ENLISTEDCONTINUATION/
PAGES/DEFAULT.ASPX ON 1 AUGUST 2011.
    B.  FINAL UPDATE OF ESTIMATED ERB QUOTAS FOR E6, E7, AND E8 WILL BE POSTED 
TO THE NPC ERB WEBSITE ON 1 SEPTEMBER 2011.
    C.  THE BOARD'S CONVENING ORDER, PRECEPT AND FINAL QUOTAS
    WILL
BE POSTED TO THE NPC ERB WEBSITE AFTER ERB PHASE I AND PHASE II HAVE CONVENED 
ON 22 AUGUST 2011 AND 26 SEPTEMBER 2011, RESPECTIVELY.

6.  ELIGIBILITY CLARIFICATION.  REF A ESTABLISHED END OF ACTIVE OBLIGATED 
SERVICE AS EXTENDED ("SOFT" EAOS, OR SEAOS) AS 1 OCTOBER
2012 OR LATER AS A CRITERION FOR ELIGIBILITY.  THE INTENT IS TO EXCLUDE THOSE 
WHO ARE SUBJECT TO PTS ADJUDICATION IN FY-12 FROM THE POPULATION OF ERB-
ELIGIBLE SAILORS.  AS A RESULT, THOSE WITH A SEAOS PRIOR TO 1 OCTOBER 2012 WHO 
ARE NOT SUBJECT TO PTS ADJUDICATION, BUT WHO ARE ERB-ELIGIBLE IN ALL OTHER 
RESPECTS, WILL BE REVIEWED BY THIS BOARD.  THIS INCLUDES ALL E6 SAILORS WITH 
OVER 14 YEARS OF ACTIVE SERVICE AND LESS THAN 15 YEARS, AND E7 AND E8 SAILORS 
WITH AT LEAST
7 YEARS OF ACTIVE SERVICE AND LESS THAN 15 YEARS, AS COMPUTED FROM THEIR 
ACTIVE DUTY SERVICE DATE.  ALL ERB-ELIGIBLE PERSONNEL SHOULD CONSIDER APPLYING 
FOR CONVERSION TO AN UNDERMANNED RATING (AS IDENTIFIED IN REFS A AND B).

7.  EXEMPTION CLARIFICATION.
    A.  PERSONNEL SELECTED FOR A COMMISSIONING PROGRAM, TO
    INCLUDE
SAILORS CURRENTLY IN AN ENLISTED COMMISSIONING PROGRAM AND THOSE SELECTED FOR 
AN ENLISTED COMMISSIONING PROGRAM, ARE EXEMPT FROM THIS BOARD.
    B.  SINCE APPLICATIONS FOR RATING CONVERSION WILL NOT BE PROCESSED UNTIL 
AFTER THE COMPLETION OF THE BOARD, RATING CONVERSION WILL NO LONGER BE A 
CRITERION FOR EXEMPTION.

8.  COMMANDS ARE DIRECTED TO SUBMIT NAMES OF ERB ELIGIBLE CANDIDATES TO BE 
ADDED TO THE BOARD'S ELIGIBILITY PER PARA 6 OR DELETED PER PARA 7 TO PERS-802 
NO LATER THAN 1 AUGUST 2011.  SUBMIT ELIGIBILITY CHANGES BY E-MAIL TO 
ADMINISTRATIVE SELECTION BOARD ELIGIBILITY BRANCH (PERS-802):
- MR. JOHN CROTTS AT JOHN.CROTTS(AT)NAVY.MIL; OR
- MR. DAVID LANHAM AT DAVID.B.LANHAM(AT)NAVY.MIL 

9.  UPDATED TIMELINE OF EVENTS.
    A.  ONGOING:  ARMED FORCES CLASSIFICATION TEST (AFCT) GRADING    .
THE NAVAL EDUCATION AND TRAINING PROFESSIONAL DEVELOPMENT AND TECHNOLOGY 
CENTER (NETPDTC) GRADES AFCT ANSWER SHEETS MULTIPLE TIMES PER WEEK AND THE 
ENLISTED MASTER FILE (EMF) IS UPDATED WITH NEW AFCT SCORES WITHIN 24 HOURS OF 
BEING GRADED.  COMMANDS MUST NOT DELAY SENDING AFCT ANSWER SHEETS TO NETPDTC.  
RECOMMENDED DELIVERY METHOD IS VIA FEDEX.
    B.  NO LATER THAN 30 JUNE 2011:  UTILIZING THE NAVY ENLISTED ADVANCEMENT 
SYSTEM OR BUPERS ON LINE (BOL), COMMANDS REVIEW FOR ACCURACY THEIR FY-12 ERB 
ELIGIBILITY LISTING AND RE-VERIFY WEEKLY THEREAFTER UNTIL 1 AUGUST 2011.  
SUBMIT ELIGIBILITY CHANGES BY E-MAIL TO ADMINISTRATIVE SELECTION BOARD BRANCH 
(PERS-802):
- MR. JOHN CROTTS AT JOHN.CROTTS(AT)NAVY.MIL OR
- MR. DAVID LANHAM AT DAVID.B.LANHAM(AT)NAVY.MIL COMMANDS MUST TAKE THE BELOW 
ACTIONS, AS REQUIRED:
        (1) IF ELIGIBLE CANDIDATE IS NOT LISTED - COMMANDS
        MUST
SUBMIT NAME TO COMNAVPERSCOM (PERS-802) REQUESTING MEMBER BE ADDED TO 
RETENTION BOARD ELIGIBILITY LIST.  PERS-802 WILL RESEARCH AND COMMUNICATE 
RESOLUTION.
        (2) IF LISTED CANDIDATE IS NOT ELIGIBLE IAW PARA 4 -
        COMMANDS
MUST SUBMIT NAME TO PERS-802 REQUESTING MEMBER BE REMOVED FROM RETENTION BOARD 
ELIGIBILITY LIST.  PERS-802 WILL RESEARCH AND COMMUNICATE RESOLUTION.
    C.  1 AUGUST 2011:  LAST DAY FOR COMMANDS TO RESOLVE
    ELIGIBILITY
ISSUES.  SAILORS WHO ARE ON THE ELIGIBILITY LIST AFTER THIS DATE WILL BE 
CONSIDERED ELIGIBLE FOR REVIEW BY THE ERB.
    D.  1 AUGUST 2011:  LETTERS TO THE BOARD FOR PHASE I E4-E5 ELIGIBLE 
CANDIDATES MUST BE RECEIVED AT NAVY PERSONNEL COMMAND.
    E.  1 AUGUST 2011:  FINAL ESTIMATED RATING RETENTION QUOTAS
    FOR
ERB PHASE I WILL BE AVAILABLE FOR SAILORS' REVIEW AT THE NPC ERB WEBSITE.
    F.  15 AUGUST 2011:  LAST DAY CONVERSION REQUEST PACKAGES
    WILL BE
ACCEPTED BY BUPERS-32.  CONVERSION REQUESTS MUST BE PHYSICALLY RECEIVED BY 
THIS DATE TO BE CONSIDERED.
    G.  22 AUGUST 2011:  ERB PHASE I E4-E5 CONVENES.
    H.  1 SEPTEMBER 2011:  FINAL ESTIMATED RATING RETENTION
    QUOTAS
FOR ERB PHASE II WILL BE AVAILABLE FOR SAILORS' REVIEW AT THE NPC ERB WEBSITE.
    I.  6 SEPTEMBER 2011:  LETTERS TO THE BOARD FOR PHASE II E6
    -E8
ELIGIBLE CANDIDATES MUST BE RECEIVED AT NAVY PERSONNEL COMMAND.
    J.  26 SEPTEMBER 2011:  ERB PHASE II E6-E8 CONVENES.
    K.  NO LATER THAN NOVEMBER 2011:  SAILORS WHO REQUESTED
    LATERAL
CONVERSION WILL BE NOTIFIED OF THEIR CONVERSION REQUEST DECISION.
    L.  NOVEMBER 2011:  COMMANDING OFFICERS WILL BE NOTIFIED VIA
    P4
MESSAGE ONCE THE NAMES OF PERSONNEL NOT SELECTED FOR RETENTION HAVE BEEN 
POSTED ON BOL.  RESULTS WILL BE MADE AVAILABLE TO SERVICE MEMBERS FOLLOWING 
COMMAND NOTIFICATION.
    M.  13 JANUARY 2012:  LAST DAY FOR COMMANDS TO SUBMIT
    OPERATIONAL
WAIVER REQUESTS FOR SAILORS ASSIGNED TO THEIR COMMAND WHO WERE NOT SELECTED 
FOR RETENTION ON ACTIVE DUTY.  SUBMIT REQUESTS TO NAVPERSCOM
(PERS-833) VIA E-MAIL TO ENLISTED-POSTBOARD(AT)NAVY.MIL.  ALL REQUESTS MUST 
RECEIVE AN ENDORSEMENT FROM THE FIRST FLAG OFFICER IN CHAIN OF COMMAND.  NOTE:  
WAIVERS SHOULD BE REQUESTED TO SATISFY OPERATIONAL REQUIREMENTS, NOT FOR THE 
CONVENIENCE OF SERVICE MEMBERS OR TO ALLOW FOR SEPARATION LEAVE/TEMPORARY DUTY 
PERIOD.
    N.  30 JUNE 2012:  LAST AUTHORIZED DATE TO SEPARATE UNLESS OPERATIONALLY 
WAIVED.
    O.  30 SEPTEMBER 2012:  LAST AUTHORIZED DATE TO SEPARATE FOR
    ALL
SAILORS NOT SELECTED FOR RETENTION ON ACTIVE DUTY.

10.  POINTS OF CONTACT:
- NAVY PERSONNEL COMMAND RETENTION BOARD EXECUTION AND SEPARATION PROGRAMS, 
QUOTA DEVELOPMENT AND CONVERSION POC IS THE NPC CUSTOMER SERVICE CENTER AT 1-
866-U-ASK-NPC (1-866-827-5672).

11.  A SUBSEQUENT NAVADMIN WILL OUTLINE TRANSITIONAL ASSISTANCE AND COMMAND 
PROCEDURES FOR REQUEST FOR A WAIVER OF PRESCRIBED SEPARATION DATE FOR REASONS 
OF OPERATIONAL NECESSITY.

12.  THE ADJUSTMENTS OF THE TIMELINES AND POLICIES ARE A DIRECT RESULT OF 
FLEET REQUESTS TO ALLOW SAILORS ADDITIONAL TIME TO APPLY FOR CONVERSION AND TO 
ENSURE OUR BEST SAILORS CONTINUE IN THEIR PRESENT RATE.  WE APPRECIATE YOUR 
FEEDBACK IN ENSURING THIS PROCESS MEETS THE NEEDS OF THE FLEET.

13.  RELEASED BY VADM MARK FERGUSON, N1.// BT
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