POLICY ON USE, MANAGEMENT, AND OVERSIGHT OF VIDEO TELECONFERENCING, PORTABLE ELECTRONIC DEVICES, AIRCARDS AND CELLULAR PHONES (VPAC)

RTTUZYUW RUEWMCS0000 1251431-UUUU--RUCRNAD.
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R 041431Z MAY 12

FM CNO WASHINGTON DC//
TO NAVADMIN
INFO CNO WASHINGTON DC//N2N6//
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NAVADMIN 152/12

MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/MAY//

SUBJ/POLICY ON USE, MANAGEMENT, AND OVERSIGHT OF VIDEO TELECONFERENCING, 
PORTABLE ELECTRONIC DEVICES, AIRCARDS AND CELLULAR PHONES (VPAC)//



REF/A/DOC/DOD CIO/17FEB2012/NOTAL//
REF/B/DOC/DON CIO/13MAR2012/NOTAL//
REF/C/DOC/DON CIO/02SEP2005//
REF/D/MSGID/PM NMCI ARLINGTON VA/252015Z MAY 11//
REF/E/DOC/DON CIO/28JAN2009//
REF/F/MSGID/CNO WASHINGTON DC/152325Z NOV 11//
REF/G/MSGID/NCTAMS LANT/141418Z JUL 10//

NARR/REF A PROMULGATED DEPARTMENT OF DEFENSE (DOD) POLICY OPTIMIZING THE 
USE OF EMPLOYEE INFORMATION TECHNOLOGY (IT) DEVICES AND OTHER IT IN ORDER
TO ACHIEVE EFFICIENCIES.  REF B ANNOUNCED DEPARTMENT OF THE NAVY (DON) 
POLICY ON MOBILE (CELLULAR) SERVICES COST MANAGEMENT.  REF C STATED DON 
POLICY FOR ISSUANCE, USE AND MANAGEMENT OF GOVERNMENT-PROVIDED MOBILE
(CELLULAR) PHONE, DATA EQUIPMENT, SERVICES AND CALLING CARDS.  REF D 
ESTABLISHED NAVY MARINE CORPS INTRANET (NMCI) POLICY FOR MIGRATING NAVY 
AND MARINE CORPS MOBILE SERVICES PLAN/DEVICES TO FLEET INDUSTRIAL SUPPLY 
CENTER (FISC)-SUPPLIED PLAN/DEVICES.  REF E ADVISED OF DON INTENT TO 
DEVELOP AND IMPLEMENT A TELECOMMUNICATIONS EXPENSE MANAGEMENT TOOL.
REF F (NAVADMIN 346/11) ESTABLISHED IT PROCUREMENT APPROVAL AND OVERSIGHT 
AUTHORITY WITHIN NAVY.  REF G IS NAVAL COMPUTER AND TELECOMMUNICATIONS 
AREA MASTER STATION ATLANTIC GLOBAL COMMUNICATIONS INFORMATION BULLETIN
WITH VIDEO TELECONFERENCING STANDARD OPERATING PROCEDURES, PROTOCOLS AND 
HUB DIAL-IN LOCATIONS.//

POC/BYRON SHORTER/CIV/OPNAV N2N6BC32/LOC: WASH DC/EMAIL: BYRON.SHORTER(AT)
NAVY.MIL/TEL: 571-256-8272//

RMKS/1.  PURPOSE.  THIS NAVADMIN ESTABLISHES NAVY POLICY FOR THE USE, 
MANAGEMENT AND OVERSIGHT OF COMMERCIAL MOBILE COMMUNICATIONS DEVICES, 
SERVICES AND VPAC.

2.  POLICY.  THE U.S. NAVY ENABLES WORKFORCE MOBILITY USING COMMERCIAL 
MOBILE DEVICES AND SERVICES.  TO ENSURE THESE CAPABILITIES ARE DELIVERED
AND EMPLOYED COST-EFFECTIVELY, NAVY COMMANDS MUST ACTIVELY REVIEW AND 
MANAGE ASSOCIATED INVESTMENTS IAW WITH REFS A THROUGH E.  MOREOVER, 
STRICT COMPLIANCE WITH THE PROVISIONS OF REF F, WHICH PROVIDES UPDATED
POLICY AND PROCESSES FOR PROCUREMENT OF IT HARDWARE, SOFTWARE, AND 
SERVICES, IS MANDATORY.  ACCORDINGLY, THE FOLLOWING GUIDANCE REGARDING
VPAC USE, MANAGEMENT AND OVERSIGHT IS EFFECTIVE IMMEDIATELY:
A.  VIDEO TELECONFERENCING (VTC).  USE OF VTC AND OTHER ONLINE 
COLLABORATION CAPABILITIES SHALL BE MAXIMIZED AND CONSIDERED AS THE 
FIRST CHOICE WHEN CONDUCTING MEETINGS OR IN-HOUSE TRAINING ACTIVITIES.
VTC PROCUREMENT AND SERVICE USE SHALL BE IMPLEMENTED AS FOLLOWS:
(1) REMOVE/ELIMINATE SHORE-BASED DESKTOP SECRET INTERNET PROTOCOL ROUTER
NETWORK (SIPRNET)/NON-CLASSIFIED INTERNET PROTOCOL ROUTER NETWORK 
(NIPRNET) VTC DEVICES (E.G., TANDBERGS AND POLYCOMS).  THESE CAPABILITIES
WILL BE REPLACED BY THE DEFENSE CONNECT ONLINE (DCO) COLLABORATION TOOL.
DCO IS A WEB-BASED TOOL AVAILABLE VIA THE INTERNET, NIPRNET, AND SIPRNET.
DCO SUPPORTS VIRTUAL FILE SHARING COLLABORATION SERVICES AND IS CAPABLE 
OF STREAMING REAL-TIME AUDIO AND VISUAL SERVICES.  
(2) SHORE-BASED USERS WILL USE VTC HUBS AS INDICATED IN REF G.
(3) USERS REQUIRING TOP SECRET/SECURE COMPARTMENTED INFORMATION VTC
SERVICES SHALL USE DESKTOP STAND ALONE UNITS AND CONFERENCING SERVICES 
IAW CURRENT DIRECTOR OF NATIONAL INTELLIGENCE POLICY AND OPERATIONAL 
STANDARDS. 
(4)  AFLOAT AND TACTICAL VTC'S SHALL BE USED IAW NAVAL TECHNICAL AUTHORITY
(SPAWAR 5.0) GUIDANCE.  DO NOT REMOVE SHORE-BASED DESKTOP VTC'S DEDICATED
TO TACTICAL OPERATIONS SUPPORT UNLESS THE COMMANDING OFFICER DETERMINES
THESE VTC'S TO BE OF NO USE, OR UNLESS OTHER COLLABORATION TOOLS ARE 
PROVEN SUFFICIENT. 
(5)  THE PURCHASE OF DESKTOP CAMERAS FOR ONLINE COLLABORATION WILL BE
LIMITED TO THE SAME RATIO OF CURRENT TANDBERG OR DESKTOP STAND ALONE VTC
UNITS IN USE BY EACH COMMAND OR ACTIVITY. MOREOVER, THEIR COST WILL NOT
EXCEED PREVIOUS MAINTENANCE OR INSTALLATION COSTS.  CAMERA INSTALLATION
SHALL BE EXECUTED BY THE CURRENT NAVAL ENTERPRISE SERVICE PROVIDER TO 
ENSURE NETWORK HEALTH AND COMPLIANCE.   
(6) VTC/DESKTOP EQUIPMENT AND SERVICES SHALL BE PROCURED IAW REF F.
B.  PERSONAL ELECTRONIC DEVICES (PED).  EACH ECHELON II (ECH II) COMMAND
AND ACTIVITY WILL LIMIT ASSET QUANTITIES TO THAT REQUIRED FOR MISSION
NEEDS.  PED QUANTITIES SHALL NOT EXCEED THE COMBINED NUMBER OF MILITARY 
AND CIVILIAN BILLETS PER COMMAND.  PED AND ASSOCIATED SERVICES SHALL BE 
PROCURED IAW REF F.  PED SERVICES WILL ONLY BE PROVIDED FOR USERS AS 
STATED IN REFS A AND B. 
C.  AIR CARDS/TETHERING.
(1)  ECH II COMMANDS AND ACTIVITIES WILL ISSUE AIR CARDS IN A MANNER NOT 
TO EXCEED MISSION NEEDS.  AIR CARDS SHALL BE PROCURED IAW REFS B AND F.
COMMANDS AND ACTIVITIES SHALL CLOSELY MONITOR AND ENSURE APPROPRIATE 
DISTRIBUTION OF PED AND AIR CARDS, PARTICULARLY FOR USERS WHO ARE ISSUED
 LAPTOP COMPUTERS. 
(2)  DECISIONS ON USING AIR CARDS OR TETHERING SHOULD INCLUDE COSTS FOR 
EACH TYPE OF SERVICE.  USERS SHOULD NORMALLY BE ISSUED ONLY ONE NETWORK 
CONNECTIVITY TOOL (I.E., AN AIR CARD OR A PED), BUT NOT BOTH.  IN CASES
 WHERE COMMANDS REQUIRE LAPTOP USERS TO HAVE A PED OR OTHER CELLULAR 
DEVICES, AFFECTED USERS SHALL UTILIZE THE "TETHERING" OPTION (PHONE 
AS A MODEM) WHEN AVAILABLE, INSTEAD OF AIR CARDS.  ECH II COMMANDS WILL 
MANAGE AIR CARD USE AND ENSURE THAT ROAMING FEES ARE INCURRED ONLY IN 
SUPPORT OF CRITICAL MISSION NEEDS WHEN OTHER COMMUNICATIONS METHODS ARE
NOT FEASIBILE.  
D.  CELLULAR PHONE ZERO-USE, UNDER-USE, AND OVER-USE HAVE LED TO 
UNNECESSARY COSTS TO THE ENTERPRISE.  TO REDUCE COSTS AND OPTIMIZE
CELLULAR PHONE USE, THE FOLLOWING APPLIES:
(1)  ZERO-USE.  CELLULAR PHONE DEVICES THAT EXHIBIT ZERO MINUTES OF USE
 FOR THREE CONSECUTIVE MONTHLY INVOICES SHALL BE REVIEWED BY THE 
RESPONSIBLE COMMAND FOR CANCELLATION OR RE-VALIDATION.
(2)  UNDER-UTILIZATION.  MINUTE POOLS THAT EXHIBIT SIGNIFICANT UNDER-
UTILIZATION SHALL BE REVIEWED BY THE RESPONSIBLE COMMAND FOR POTENTIAL
CHANGE TO ANOTHER PLAN WITH FEWER MINUTES.  UNDER-UTILIZATION IS USAGE
AMOUNTING TO LESS THAN 75 PERCENT OF THE CONTRACTED PLAN MINUTES.
(3)  OVER-UTILIZATION.  MINUTE POOLS THAT EXHIBIT CHARGES FOR 
SIGNIFICANT OVER-USE (I.E., OVERCHARGES FOR THREE CONSECUTIVE MONTHLY
INVOICES) SHALL BE REVIEWED BY THE RESPONSIBLE COMMAND FOR POTENTIAL 
CHANGE TO A PLAN OR POOL WITH MORE MINUTES.  OVER-USE IS USAGE EXCEEDING
125 PERCENT OF THE CONTRACTED PLAN MINUTES.
(4) CONTINUITY OF OPERATIONS (COOP).  CELLULAR DEVICES MAINTAINED
SOLELY FOR COOP PURPOSES SHALL SUBSCRIBE TO RATE PLANS THAT MINIMIZE
THE MONTHLY COSTS OF MAINTAINING INACTIVE DEVICES.  OPTIONS SUCH AS
A FLAT RATE OR PAY-AS-YOU-GO PLANS MAY BE MORE APPROPRIATE.

3.  RESPONSIBILITIES.  ECH II COMMAND INFORMATION OFFICERS (CIO) SHALL:
A.  REVIEW VPAC EXPENDITURES TO ENSURE COMPLIANCE WITH THIS NAVADMIN AND
 REFERENCED GUIDANCE.
B.  COLLECT, CONSOLIDATE, AND VALIDATE VPAC REQUIREMENTS FROM LOWER 
ECHELON COMMANDS AND ENSURE COMPLIANCE WITH REFS A THROUGH E.  
C.  PROCURE VTC ASSETS (DESKTOP AND SUITES) FROM THE NAVY CYBER FORCES
APPROVED PRODUCTS LIST AND IAW REF F.
D.  PROCURE HANDHELD CELLULAR COMMUNICATION DEVICES (E.G., CELL PHONES
AND PEDS) FROM THE SUPPORTING FISC CONTRACT.
E.  ENSURE ALL PROCURED CELLULAR DEVICES, NETWORKS, AND VTC EQUIPMENT
MEET INFORMATION ASSURANCE REQUIREMENTS.
F.  USE NAVAL IT EXHIBITS/STANDARD REPORTING FOR DON IT AND VPAC BUDGET
REPORTING.

4.  WAIVERS AND EXCEPTIONS.  IF UNABLE TO COMPLY WITH STATED GUIDANCE,
ECH II COMMANDS AND ACTIVITES SHALL SUBMIT WAIVER AND EXEMPTION REQUESTS
TO DEPUTY DIRECTOR CHIEF INFORMATION OFFICER (NAVY) (DDCIO(N)).
REQUESTS SHALL CONSIST OF FORMAL LETTER CORRESPONDENCE ENDORSED BY THE
FIRST FLAG OFFICER OR SENIOR EXECUTIVE (SES) IN THE REQUESTING ECH II 
CIO CHAIN.  WAIVER/EXEMPTION REQUESTS SHALL INCLUDE THE FOLLOWING:
A.  JUSTIFICATION FOR WAIVER OR EXEMPTION.
B.  OPERATIONAL IMPACT STATEMENT.
C.  PROPOSED FUNDING STRATEGY FOR DEVICE OR SERVICES.
D.  DURATION/LENGTH OF REQUIREMENT.

5.  ECH II CIO'S WILL ENSURE COMPLIANCE WITH APPLICABLE REQUIREMENTS AND 
REFERENCES IDENTIFIED IN THIS NAVADMIN.

6.  THIS NAVADMIN WILL REMAIN IN EFFECT UNTIL CANCELLED OR SUPERSEDED.

7.  REQUEST WIDEST DISSEMINATION. 

8.  RELEASED BY VADM KENDALL L. CARD, DCNO FOR INFORMATION DOMINANCE, N2N6.//
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