INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR 2014 GUIDANCE

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INFO CNO WASHINGTON DC/N2N6//
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NAVADMIN 295/13 

MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/NOV//

SUBJ/INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR 
2014 GUIDANCE//



REF/A/MSG/CNO WASHINGTON DC/021600ZNOV12//
REF/B/LTR/CNO WASHINGTON DC/25OCT11//
REF/C/MSG/COMSPAWARSYSCOM SAN DIEGO CA/012023ZDEC11//
NARR/REF A IS NAVADMIN 327/12.  REF B ESTABLISHES SPACE AND NAVAL WARFARE 
SYSTEMS COMMAND AS THE DESIGNATED ACTIVITY FOR INFORMATION TECHNOLOGY (IT) 
PROCUREMENT APPROVAL AND OVERSIGHT.  REF C ESTABLISHES IT ACQUISITION 
APPROVAL PROCESS (ITAAP).//

RMKS/1.  This NAVADMIN updates ref (a)guidance for the Information Technology 
Procurement Request (ITPR) and approval process, effective 1 October 2013.

2.  ITAAP ensures effective and efficient expenditure of funding to acquire 
IT capabilities, prevent duplicative investments, provide visibility on all 
Navy IT related expenditures, and ultimately achieve strategic sourcing for 
IT procurement. Procurement actions for IT may not be initiated without an 
ITPR approval.

3.  The following IT procurement guidance applies to all IT assets including 
hardware, software, maintenance, contract support, and telecommunication 
services that are reported in the Program Budget Information System-IT (PBIS-
IT) and resourced with Navy appropriated and non-appropriated funds.

    a. The ITPR threshold for fiscal year (FY) 2014 remains at $500K.  The 
ITAAP governance body will review all ITPRs of $500K or greater and forward 
to the Deputy Department of the Navy Chief Information Officer Navy (DDCIO 
(N)) for approval.  For ITPRs less than $500K, the Echelon II Command 
Information Officer (Ech II CIO) retains discretion to set a local approval 
threshold amount for assigned Echelon III and below commands. 
      
    b. Procurement requests must be submitted electronically via 
Navy Information Dominance Approval System (NAV IDAS) for: 

        (1) Business mission area programs and non-programs of 
            record software, hardware, maintenance, and support 
            services;

        (2) Fleet/OCONUS Network Centric IT Assets (i.e., 
            consolidated afloat network enterprise services 
            (CANES) and ONE-net);

        (3) Cryptologic (UNCLASSIFIED) IT systems;

        (4) IT procured using military intelligence program funds;

        (5) IT for industrial/base operating support (i.e., heating, 
            ventilation, air conditioning, perimeter security, and 
            anti-terrorism force protection);

        (6) Ashore excepted network infrastructure assets and 
            services;

        (7) Commercial off the shelf and Government modified off the 
            shelf software;

        (8) Telecommunications, commercially supported handheld 
            wireless communication devices, and non-tactical radios;

        (9) Business IT that supports oversight and program 
            management operations of Program Executive Office, 
            Program Manager Warfare, or Program Manager Air; and 
            Weapon Systems support (i.e., portals, hardware, and 
            software tools, engineering services, financial 
            management, installation, and customer support);

        (10) Research, Development, Test and Evaluation laboratory 
             network infrastructure that supports weapon system 
             replication, trainers, ranges, and simulators; and

        (11) Bureau of Medicine and Surgery shipboard IT assets 
             that support Fleet Force Health Protection operations.
    
    c. Systems Commands acting as Executive Agents for Department of Defense 
(DoD) programs using non-Navy budget dollars to procure IT hardware, 
software, maintenance, support, or telecommunications in support of other DoD 
components or non-DoD agency programs may submit an ITPR for tracking 
purposes.  Expenditures for such requests will not be reported in the IT 
expenditure reporting summary.

4.  The following are exempt/not included in this process:

    a. Weapons systems not reported in PBIS-IT (e.g., platform or command, 
control, computer, communications, intelligence, surveillance, and 
reconnaissance (C4ISR)).

    b. Expendables (e.g., paper, ink, toner, compact disc, digital video disc 
media, etc.).

    c. Continuity of Services Contract/Next Generation (COSC/NGEN) priced and 
un-priced contract line item numbers.

    d. IT assets procured with National Intelligence Program funds.

    e. IT assets procured using Defense Health Agency funds.

    f. Small Business Innovative Research pilots/proofs of concept.

    g. Consumable spare parts for computers.

    h. Personnel IT training and subscriptions not reported in the 
IT budget.

5.  NAV IDAS FY 2014 guidance changes posted to the NAV IDAS home page policy 
tab include:

    a. Enterprise license agreement waiver forms and ordering instructions.

    b. National Defense Authorization Act (NDAA-12) Data Center Waiver forms 
in word format.

    c. Data center application optimization monthly hardware reuse inventory 
list.

    d. Multi-functional device waiver forms and ordering instructions.

6.  Organizational responsibilities.

    a. Ech II CIOs and Budget Submitting Offices:  reference and incorporate 
revised policy contained in this NAVADMIN into local regulations and standard 
operating procedures.

    b. Ech II CIOs:  reset local approval thresholds less than $500K as 
required.

7.  Point of contact is Mr. Michael Cricchio, OPNAV N2N6BC2 at (571) 256-8510 
or email:  michael.cricchio1(at)navy.mil.

8.  Released by Vice Admiral Ted N. Branch, OPNAV N2N6.//

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