R 311913Z AUG 16
FM CNO WASHINGTON DC
SUBJ/IMPLEMENTATION OF THE DEPARTMENT OF NAVY TASKS, RECORDS, AND
CONSOLIDATED KNOWLEDGE ENTERPRISE REPOSITORY FOR TASK MANAGEMENT//
POC/Navy DON TRACKER points of contact: Implementation/Phase-In -
LCDR Curtis Mitchell, curtis.m.mitchell(at)navy.mil. Technical and
Data Migration - LCDR Jerardo Reyna, jerardo.reyna(at)navy.mil.
Congressional Implementation - Mrs. Suzanne Gonzales,
REF/A/DOC/DON CIO WASHINGTON DC/20140410
NARR/REF A IS DON CIO MEMO, DEPARTMENT OF THE NAVY TASK AND RECORDS
RMKS/1. Purpose. This NAVADMIN announces the plan to implement the task
management (TM) function of Department of the Navy (DON) Tasking, Records and
Consolidated Knowledge Enterprise Repository (TRACKER) for the OPNAV Staff
and Echelon II Commands, per REF A. DON TRACKER can be accessed at
2. General. DON TRACKER is a single enterprise solution to replace multiple
legacy Department-wide TM and records management (RM) applications in order
to streamline digital tasking and recordkeeping at a lower cost across the
Secretariat, U.S. Navy, and U.S. Marine Corps. This plan affects OPNAV and
commands currently using the NIPR TV5 task management system and
Congressional Information Management System (CIMS). Current TV5 and CIMS
users must register in DON TRACKER at https://dontracker.navy.mil no later
than 28 October 2016.
3. Training. The training CONOPS is based on the train-the-trainer
methodology. The schedule for contractor provided training has been
promulgated through the DON TRACKER Transition Portal at
https://portal.secnav.navy.mil/orgs/OPNAV/COP/TRACK. If not already done,
commands should identify their primary TV5 and CIMS "power users" capable of
providing training to other personnel to attend the contractor provided
trainings held in the NCR, Millington, Norfolk and San Diego. Organizations
shall develop internal protocols for the training of other members within
their organizations; fully utilizing the personnel who receive PMW-240
provided face-to-face training. Training material is available on the DON
TRACKER website and the DON Tracker Transition Portal.
4. Scope. DON TRACKER will provide the Navy an effective TM system and lays
the foundation for follow on RM compliance. Per REF A, DON TRACKER will
become the enterprise solution for all DON TM and RM and no new investment
should be made in TM and RM systems. The Marine Corps began using NIPR DON
Tracker in April 2016 and the Office of the Secretary of the Navy will
transition in September 2016. Secret Internet Protocol (SIPR) DON TRACKER
implementation is planned for FY18 and transition plans will be promulgated
5. Deployment. OPNAV will utilize a phased approach for the deployment of
DON Tracker. All contractors provided classroom training will be completed
by 30 September 2016. During the month of October, OPNAV and Echelon II and
III commands will execute organizational plans to ensure all users requiring
training are trained and familiar with DON Tracker. Starting on 1 November
2016, DNS will begin to issue taskers via DON TRACKER on a limited basis to
allow OPNAV and Echelon II commands to execute a controlled transition to DON
TRACKER. This transition period will end NLT 1 March 2017.
6. Transition Coordinators. A list of OPNAV and Echelon II Transition
Coordinators is located on the DON TRACKER Transition Portal. If unable to
identify your coordinator, please contact LCDR Jerardo Reyna.
7. Sundown of TV5. New TV5 tasking capability will be disabled no later
than 1 March 2017 at which time all new tasks must be initiated and processed
in DON TRACKER. If a task is assigned or delegated via DON TRACKER, the
response must be submitted via DON TRACKER. Users may continue to work
existing TV5 tasks with due dates prior to 31 May 2017. On 1 June 2017, TV5
will be taken off-line and will no longer be used. During this sundown
period, any TV5 tasks with due dates after 31 May 2017 will need to be
manually entered into DON TRACKER and marked complete in TV5 with a comment
added that the tasker has been migrated to a DON TRACKER tasker number.
8. Data Migration for TV5. All TV5 files (tasks, document reviews,
responses) closed and archived on or before 1 September 2016 will be migrated
to DON TRACKER for Initial Operating Capability (IOC). TV5 tasks closed
between 1 September 2016 and 31 May 2017 will be migrated to DON TRACKER
after 1 June 2017.
9. CIMS Transition and Data Migration. Details for the transition and data
migration from CIMS to DON TRACKER will be promulgated through the DON
TRACKER Transition Portal and SEPCOR.
10. DON TRACKER Customer Support. Customers will initiate service requests
for technical assistance via the Navy 311 Help Desk at 1-855-NAVY-311. TV5
customer support can be reached at 703-695-9093 and will remain in place
until after transition to SIPR DON TRACKER estimated for late FY18.
11. NIPR DON TRACKER Transition Schedule.
2 Aug - 22 Sep - Organization Verification (Training Environment)
2 Aug - 30 Sep - Contractor Provided Training (NCR, Millington, San Diego,
5 Sep - 28 Oct - Transition Coordinators Execute Internal Training Plans
26 Sep - 05 Oct - Organizations Migrated to Live Environment
5 Oct - 28 Oct - TV5 and CIMS Users Self Register into Live Environment,
Transition Coordinator populate users into respective organizations
1 Nov - 28 Feb - DNS-1 Coordinated Phase-In of NIPR DON TRACKER Tasks
1 Mar - OPNAV/Echelon II Transition Complete to DON TRACKER
1 Mar - 31 May - Sundown of NIPR TV5. Open tasks with due dates before 31
May 2017 allowed to remain in TV5 until completion. Tasks with due dates
past 31 May 2017 must be marked complete and manually entered into DON
TRACKER as a new task with a comment added that the tasker has been migrated
to DON TRACKER.
12. Licenses. DNS-4 will manage the licenses for the Navy. Initially, each
organization will be issued the same number of licenses as they have current
TV5 users. If you require more licenses, contact LCDR Jerardo Reyna.
13. Applicability. This NAVADMIN is applicable to commands currently using
TV5 as their primary Task Management Solution.
14. Release authorized by Vice Admiral R. L. Thomas, Director, Navy Staff.//