R 011830Z FEB 16
FM CNO WASHINGTON DC
INFO CNO WASHINGTON DC
MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/SEP//
SUBJ/INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR
REF/A/MSG/CNO WASHINGTON DC/ 181709ZAUG14//
REF/B/MSG/COMSPAWARSYSCOM SAN DIEGO CA/012023ZDEC11//
REF/C/LTR/CNO WASHINGTON DC/17SEP13//
REF/D/LTR/CNO WASHINGTON DC/23APR14//
REF/E/LTR/CNO WASHINGTON DC/26FEB15//
REF/F/LTR/DON CIO WASHINGTON DC/15MAY15//
REF/G/LTR/DON CIO WASHINGTON DC/20JUL15//
REF/H/LTR/CNO WASHINGTON DC/15MAY13//
NARR/REF A IS NAVADMIN 177/14. REF B ESTABLISHES INFORMATION TECHNOLOGY
ACQUISITION APPROVAL PROCESS. REF C DIRECTS THE USE OF THE NAVY INFORMATION
DOMINANCE APPROVAL SYSTEM (NAV IDAS) INFORMATION TECHNOLOGY PROCUREMENT
REQUEST PROCESS TO TRACK MULTIFUNCTION DEVICES PROCUREMENTS AND WAIVER
REQUESTS. REF D DIRECTS THE MANDATORY USE OF NAV IDAS TO TRACK ENTERPRISE
LICENSE AGREEMENT SOFTWARE. REF E IS THE NAVY PORTAL/WEBSITE STRATEGY. REF
F IS THE UPDATED GUIDANCE FOR ACQUIRING COMMERCIAL CLOUD SERVICES IN THE
DEPARTMENT OF THE NAVY. REF G IS APPROVALS/WAIVERS FOR OBLIGATION OF FUNDS
FOR DATA SERVERS AND CENTERS. REF H IS THE DESIGNATION OF COMNAVAIRSYSCOM AS
THE HELP DESK CONSOLIDATION LEAD//
RMKS/1. This NAVADMIN replaces reference (a), guidance for the Information
Technology Procurement Request (ITPR) and approval process.
2. Information Technology Acquisition Approval Process (ITAAP) ensures
effective and efficient expenditure of funding to acquire Information
Technology (IT) capabilities, prevent duplicate investments, provide
visibility on all Navy IT related expenditures, and ultimately achieve
strategic sourcing for IT procurement. Procurement actions for IT may not be
initiated without an ITPR approval. Command Contracting Officers and
Purchasing Agents including those operating at Fleet Logistic Centers will
not obligate government funds without an approved ITPR control number
included with the procurement documents.
3. Once an ITPR has been submitted, each reviewer in the workflow will have
a total of ten business days to take action on the ITPR. The reviewer will
receive notification to act on the request or it will automatically cancel at
the end of the 10th business day. Customer Service Representatives (CSRs)
must ensure minimum delays in the workflow process including the setting of
proxy reviewers if the assigned reviewer is not available.
4. All Programs of Record (POR), including Defense Business System requests
are required to utilize the systems subject matter expert exemption Speed
Pass. In addition all PORs and Non PORs are encouraged to submit annual
Spend Plan requests; an approved spend plan eliminates submitting subsequent
requests during the fiscal year.
5. The following IT procurement guidance for FY-16 applies to all IT assets
including hardware, software, maintenance, contract support,
telecommunication services, and back office IT that supports tactical
programs reported in the Program Budget Information System-IT (PBIS-IT) and
resourced with the Navy appropriated funds. ITPRs shall be properly scoped
for the required need, and shall not be segmented to avoid the IT dollar
thresholds or IT oversight and governance.
a. IT assets $25,000 or less, including assets purchased via the
Government Credit Card program are exempt from this process and do not
require the submission of an ITPR. All exempt requests will be reported
quarterly. All Echelon II commands will be required to submit an
organization $25,000 or less quarterly report to Deputy Department of the
Navy Chief Information Officer Navy (DDCIO (N)). Restrictions to the $25,000
threshold can be found in paragraph 6. For ITPRs less than $500,000 the
Echelon II Command Information Officer (Echelon II CIO) retains discretion to
set a local approval threshold amount for assigned Echelon III and below
commands. ITPRs $500,000 or greater will route to the DDCIO (N) for
approval. ITPRs submitted for $20 million or greater require Chief of Naval
Operations (N80) staff review. N80 will in coordination with DDCIO (N)
recommend final approval or disapproval. If further review is required, N80
will present the request to the Resources Requirement Review Board (R3B) for
a final procurement decision.
b. Procurement requests must be submitted electronically via Navy
Information Dominance Approval System (NAV IDAS) for:
(1) Business mission area programs certified and approved by the
Defense Business Council/Investment Review Board and non-programs of record
software, hardware, maintenance, and support services.
(2) Fleet/OCONUS network centric IT assets (i.e. consolidated afloat
network enterprise services and
One-Net including all support service contracts regardless of contract value.
(3) Next Generation (NGEN) program management and network IT
(4) Cryptologic (UNCLASSIFIED) IT systems including support service
contracts regardless of contract value.
(5) IT assets procured using Military Intelligence Program (MIP) and
National Intelligence Programs funds.
(6) IT for industrial/base operating support (i.e., heating,
ventilation, air conditioning, perimeter security, and anti-terrorism force
protection) including all support service contracts regardless of contract
(7) Ashore excepted network infrastructure assets including all
support service contracts regardless of contract value.
(8) Commercial off the shelf (COTS) and Government modified off the
shelf (GOTS) software.
(9) Telecommunications, commercially supported handheld wireless
communication devices, non-tactical radios, and telecommunication service
support contracts regardless of contract value.
(10) Back office IT that supports oversight and program management
operations of Program Executive Office, Program Manager Warfare or Program
Manager Air and Weapon Systems support (i.e., portals, hardware, and software
tools, engineering services, financial management, installation, and support
service contracts regardless of contract value).
(11) Research, Development, Test, and Evaluation laboratory network
infrastructure that supports weapon system replication, trainers, ranges, and
simulators, including all service and staff support contracts regardless of
(12) Small Business Innovative Research pilots/proofs of concept if
funding source is in PBIS IT.
(13) Bureau of Medicine and Surgery, IT assets procured using Defense
Health Agency funds and shipboard IT assets that support Fleet Force Health
Protection operations, including all staff and service support contracts
regardless of contract value.
c. In alignment with Department of the Navy (DoN)
Multi-Function Devices (MFD) policy, Echelon II Command Information Officers
must continue to use Defense Logistics Agency (DLA) services for printing
purchases. If DLA cannot satisfy the printing requirements, a waiver request
and Business Case Analysis (BCA) that includes a justification for deviating
from using DLAs printing services recommendations must be submitted through
NAV IDAS by the requestor. Exception to using DLA or requesting an MFD
waiver exists if you are requesting print services for NGEN. All print
services requests for NGEN must be submitted via your NGEN command
representative. There is no requirement to submit an ITPRs for NGEN print
d. Commands shall continue to submit an ITPR for all software and
maintenance products procured from any DoN Enterprise License Agreement
(ELA), and Enterprise Software Initiative (ESI)- this includes all PORs.
There are no exceptions or approval alternatives no matter the source of
funding or core products that have been funded by the enterprise (e.g. oracle
core products). If a DoN ELA/ESI cannot satisfy the requirements, an
automated waiver request that includes a justification for deviating from
using DoN ELA must be submitted through NAV IDAS. Catalog products, Blanket
Purchase Agreement (BPA) software products, and core products centrally
funded and paid annually must have ITPRs submitted within NAV IDAS. Software
vendors will not initiate procurement actions without ITPR approval.
e. Commands must submit an ITPR with detailed justification for the
procurement or sustainment of portals, websites, and web presence that are
considered a collaboration or information sharing IT environment used to
enhance operational or business mission areas. All portal submissions will
be reviewed and adjudicated by DDCIO (N) regardless of the total cost.
f. Commands must submit an ITPR with a BCA and Engineering Analysis
for every Commercial Cloud Computing Services (CCCS) request. All CCCS
requests will be reviewed and adjudicated by DDCIO (N). Negotiations between
commands and vendors is not authorized.
g. To ensure data center and server hardware transactions are compliant
with the National Defense Authorization Act FY-12 section 2867 waiver review
and approvals, all requests must be submitted through NAV IDAS, this includes
all PORs, including major automated information systems, defense business
systems, and supporting back office IT. There are no exceptions or approval
h. Commands must submit an ITPR with detailed justification for the
procurement of new Navy IT help desks or upgrades (technology refresh and
software/hardware updates) to existing help desks that are on track to be
consolidated into the Navy Enterprise help desk. All help desk submissions
will be reviewed and adjudicated by DDCIO (N). This includes all PORs, no
exceptions or approval alternatives.
i. Commands must submit an ITPR for the procurement of all WiFi
connections. All WiFi connections must be configurable and secured in
accordance with the Navy�s mobility policy.
j. Commands acting as Executive Agents for Department of Defense (DoD)
programs using non-Navy budget to procure IT hardware, software, maintenance,
support, or telecommunications in support of other DoD components or non-DoD
agency programs may submit an ITPR for tracking purposes. Expenditures for
such requests will not be reported in the IT expenditure reporting summary.
6. The following restrictions apply to the $25,000 exemption threshold and
therefore require ITPR approval:
a. All requests for MFD/DLA print services.
b. All requests for software/maintenance products using any DoN ELA/ESI.
c. All requests for procurement/maintenance support of portals,
websites, and web presences.
d. All requests for commercial cloud computing services.
e. All requests for Data Center and server hardware/software waiver
reviews and approvals.
f. All requests for FY-16 approved Defense Business Systems.
g. All requests for new Navy IT Help Desks or upgrades, (technology
refresh and software/hardware updates).
h. All requests for new COTS and GOTS applications not registered in the
DoN Applications Database Management System and not approved for use by the
assigned Functional Area Manager.
i. All requests for contract support services that will exceed the
$25,000 threshold over the course of the contract (includes option years).
7. The following are exempt from the ITPR process:
a. Weapons and Platform IT designated systems not reported in PBIS-IT
(e.g., command, control, computer, communications, intelligence,
surveillance, and reconnaissance (C4ISR).
b. Consumables, (e.g., batteries and power supplies, surge protectors,
paper, toner, ink, compact disc, digital video disc media)
c. Peripherals (e.g. Smart Card/CAC readers and sleds, computer monitors
or televisions used for display purposes, mouse, keyboard, joysticks,
trackballs, computer microphones, speakers or headsets)
d. NGEN priced and un-priced contract line item numbers not associated
with NGEN program management.
e. Consumable spare parts for computers (e.g. motherboards, removable
internal/external disk drives, memory cards).
f. Personnel IT training and subscriptions not reported in the IT
8. Organizational responsibilities:
a. Echelon II CIOs and budget submitting offices: reference and
incorporate revised policy contained in this NAVADMIN into local regulations
and standard operating procedures.
b. Assigned Type Commander (TYCOM): NAV IDAS Command Managers must
assist afloat command users with ITPR submissions and are responsible for
ensuring the ITPRs they approve for their command and their subordinate
commands are complete and acceptable. Pacific Fleet and United States Fleet
Forces Command CSRs will support TYCOM and afloat command users with ITPR
submissions as required.
c. Command CSRs: Responsible for modifying and validating streamlined
workflows, assisting new and existing users aligned to their command in the
creation of NAV IDAS accounts, ITPR requests, answer general questions about
the process/tool and communicate new guidance and policy affecting the ITPR
8. Point of contact is Mr. Michael Cricchio, OPNAV N2N6BC1 at (571) 256-8510
or email: michael.cricchio1(at)navy.mil.
9. Released by VADM Ted N. Branch, Deputy Chief of Naval Operations for
Information Dominance, OPNAV N2N6.//