INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR 2015 GUIDANCE

UNCLASSIFIED//
ROUTINE
R 051945Z AUG 14 PSN 271830K21
FM CNO WASHINGTON DC
TO NAVADMIN
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UNCLAS

SUBJ/INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR 
2015 GUIDANCE// 



NAVADMIN 177/14

MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/AUG//
REF/A/MSG/CNO WASHINGTON DC/181709ZNOV13//
REF/B/MSG/COMSPAWARSYSCOM SAN DIEGO CA/012023ZDEC11//
REF/C/DOC/CNO WASHINGTON DC/17SEP13//
REF/D/DOC/CNO WASHINGTON DC/23APR14//
POC/MICHAEL CRICCHIO/OPNAV N2N6BC2/-/TEL:  (571) 256-8510/EMAIL:  
MICHAEL.CRICCHIO1(AT)NAVY.MIL

NARR/REFERENCE (A) IS NAVADMIN 295/13.  REFERENCE (B) ESTABLISHES INFORMATION 
TECHNOLOGY ACQUISITION APPROVAL PROCESS (ITAAP).  REFERENCE (C) DIRECTS THE 
USE OF THE NAVY INFORMATION DOMINANCE APPROVAL SYSTEM (NAV IDAS) INFORMATION 
TECHNOLOGY PROCUREMENT REQUEST (ITPR) PROCESS TO TRACK MULTIFUNCTION DEVICES
(MFD) PROCUREMENTS AND WAIVER REQUESTS.  REFERENCE (D) DIRECTS THE MANDATORY 
USE OF NAV IDAS TO TRACK ENTERPRISE LICENSE AGREEMENT (ELA) SOFTWARE.//

RMKS/1.  THIS NAVADMIN UPDATES REFERENCE (A), GUIDANCE FOR THE ITPR AND 
APPROVAL PROCESS, EFFECTIVE 1 OCTOBER 2014.

2.  ITAAP ENSURES EFFECTIVE AND EFFICIENT EXPENDITURE OF FUNDING TO ACQUIRE 
INFORMATION TECHNOLOGY (IT) CAPABILITIES, PREVENT DUPLICATIVE INVESTMENTS, 
PROVIDE VISIBILITY ON ALL NAVY IT RELATED EXPENDITURES, AND ULTIMATELY 
ACHIEVE STRATEGIC SOURCING FOR IT PROCUREMENT.  PROCUREMENT ACTIONS FOR IT 
MAY NOT BE INITIATED WITHOUT AN ITPR APPROVAL.

3.  ITPRS SHALL BE PROPERLY SCOPED FOR THE REQUIRED NEED, AND SHALL NOT BE 
SEGMENTED TO AVOID THE IT DOLLAR THRESHOLDS OR IT OVERSIGHT AND GOVERNANCE.

4.  THE FOLLOWING IT PROCUREMENT GUIDANCE APPLIES TO ALL IT ASSETS INCLUDING 
HARDWARE, SOFTWARE, MAINTENANCE, CONTRACT SUPPORT, AND TELECOMMUNICATION 
SERVICES THAT ARE REPORTED IN THE PROGRAM BUDGET INFORMATION SYSTEM-IT (PBIS-
IT) AND RESOURCED WITH NAVY APPROPRIATED AND NON-APPROPRIATED FUNDS.
    A.  FOR ITPRS LESS THAN $500K, THE ECHELON II COMMAND INFORMATION
    OFFICER (CIO) RETAINS DISCRETION TO SET A LOCAL APPROVAL THRESHOLD AMOUNT
    FOR ASSIGNED ECHELON III AND BELOW COMMANDS.  THE ITAAP
    GOVERNANCE BODY WILL REVIEW ALL ITPRS OF $500K OR GREATER AND 
    FORWARD TO THE DEPUTY DEPARTMENT OF THE NAVY CHIEF INFORMATION
    OFFICER NAVY (DDCIO (N)) FOR APPROVAL.  ITPRS SUBMITTED FOR $20M
    OR GREATER REQUIRE OPNAV N80 STAFF REVIEW.  N80 SHALL, IN
    COORDINATION WITH DDCIO (N), RECOMMEND FINAL APPROVAL OR DISAPPROVAL.  IF
    FURTHER REVIEW IS REQUIRED, OPNAV N80 SHALL PRESENT THE REQUEST TO THE
    RESOURCES REQUIREMENT REVIEW BOARD FOR A FINAL PROCUREMENT
    DECISION.
    B.  PROCUREMENT REQUESTS MUST BE SUBMITTED ELECTRONICALLY VIA NAV
    IDAS FOR:
        (1) BUSINESS MISSION AREA PROGRAMS AND NON-PROGRAMS OF RECORD
        SOFTWARE, HARDWARE, MAINTENANCE, AND SUPPORT SERVICES;
        (2) FLEET/OUTSIDE THE CONTINENTAL U.S. (OCONUS) NETWORK
        CENTRIC IT ASSETS (I.E., CONSOLIDATED AFLOAT NETWORK
        ENTERPRISE
        SERVICES (CANES) AND OCONUS NAVY ENTERPRISE NETWORK)
        INCLUDING ALL
        SUPPORT SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
        (3) NEXT GENERATION (NGEN) PROGRAM MANAGEMENT AND NETWORK IT
        INFRASTRUCTURE;
        (4) CRYPTOLOGIC (UNCLASSIFIED) IT SYSTEMS INCLUDING SUPPORT
        SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
        (5) IT ASSETS PROCURED USING MILITARY INTELLIGENCE PROGRAM
        FUNDS;
        (6) IT FOR INDUSTRIAL/BASE OPERATING SUPPORT (I.E., HEATING,
        VENTILATION, AIR CONDITIONING, PERIMETER SECURITY, AND ANTI
        -TERRORISM FORCE PROTECTION) INCLUDING ALL SUPPORT SERVICE
        CONTRACTS
        REGARDLESS OF CONTRACT VALUE;
        (7) ASHORE EXCEPTED NETWORK INFRASTRUCTURE ASSETS INCLUDING
        ALL SUPPORT SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
        (8) COMMERCIAL OFF THE SHELF AND GOVERNMENT MODIFIED OFF THE
        SHELF SOFTWARE;
        (9) TELECOMMUNICATIONS, COMMERCIALLY SUPPORTED HANDHELD
        WIRELESS COMMUNICATION DEVICES, NON-TACTICAL RADIOS AND
        TELECOMMUNICATION SERVICE SUPPORT CONTRACTS REGARDLESS OF
        CONTRACT
        VALUE;
        (10) BUSINESS IT THAT SUPPORTS OVERSIGHT AND PROGRAM
        MANAGEMENT OPERATIONS OF PROGRAM EXECUTIVE OFFICE, PROGRAM
        MANAGERWARFARE, OR PROGRAM MANAGER AIR; AND WEAPON SYSTEMS SUPPORT
        (I.E., PORTALS, HARDWARE, AND SOFTWARE TOOLS, ENGINEERING SERVICES,
        FINANCIAL MANAGEMENT, INSTALLATION, AND SUPPORT SERVICE
        CONTRACTS REGARDLESS OF CONTRACT VALUE);
        (11) RESEARCH, DEVELOPMENT, TEST AND EVALUATION LABORATORY
        NETWORK INFRASTRUCTURE THAT SUPPORTS WEAPON SYSTEM
        REPLICATION, TRAINERS, RANGES, AND SIMULATORS, INCLUDING ALL SERVICE
        AND STAFF SUPPORT CONTRACTS REGARDLESS OF CONTRACT VALUE;
        (12) SMALL BUSINESS INNOVATIVE RESEARCH PILOTS/PROOFS OF
        CONCEPT; AND
        (13) BUREAU OF MEDICINE AND SURGERY SHIPBOARD IT ASSETS THAT
        SUPPORT FLEET FORCE HEALTH PROTECTION OPERATIONS, INCLUDING ALL
        STAFF AND SERVICE SUPPORT CONTRACTS REGARDLESS OF CONTRACT VALUE.
    C.  IN ALIGNMENT WITH DEPARTMENT OF THE NAVY (DON) MFD POLICY,
    ECHELON II CIOS MUST USE DEFENSE LOGISTICS AGENCY (DLA) SERVICES
    FOR PRINTING PURCHASES.  IF DLA CANNOT SATISFY THE PRINTING
    REQUIREMENTS, A WAIVER REQUEST THAT INCLUDES A JUSTIFICATION FOR
    DEVIATING FROM USING DLA*S PRINTING SERVICES RECOMMENDATIONS MUST
    BE SUBMITTED THROUGH NAV IDAS BY THE REQUESTOR.
    D.  PER REFERENCE (D), ALL NAVY ORGANIZATIONS SHALL SUBMIT AN
    ITPR FOR ALL SOFTWARE AND MAINTENANCE PRODUCTS PROCURED FROM ANY
    DON ELA.  IF A DON ELA CANNOT SATISFY THE REQUIREMENTS, AN AUTOMATED
    WAIVER REQUEST THAT INCLUDES A JUSTIFICATION FOR DEVIATING FROM
    USING DON ELA MUST BE SUBMITTED THROUGH NAV IDAS. CATALOG
    PRODUCTS, BLANKET PURCHASE AGREEMENT SOFTWARE PRODUCTS, AND CORE PRODUCTS
    CENTRALLY FUNDED AND PAID ANNUALLY MUST HAVE ITPRS SUBMITTED
    WITHIN NAV IDAS.  SOFTWARE VENDORS WILL NOT INITIATE PROCUREMENT ACTIONS
    WITHOUT ITPR APPROVAL.
    E.  COMMANDS ACTING AS EXECUTIVE AGENTS FOR DEPARTMENT OF DEFENSE
    (DOD) PROGRAMS USING NON-NAVY BUDGET DOLLARS TO PROCURE IT
    HARDWARE, SOFTWARE, MAINTENANCE, SUPPORT, OR TELECOMMUNICATIONS IN
    SUPPORT OF OTHER DOD COMPONENTS OR NON-DOD AGENCY PROGRAMS MAY SUBMIT AN
    ITPR FOR TRACKING PURPOSES.  EXPENDITURES FOR SUCH REQUESTS WILL NOT
    BE REPORTED IN THE IT EXPENDITURE REPORTING SUMMARY.

5.  THE FOLLOWING ARE EXEMPT/NOT INCLUDED IN THIS PROCESS:
    A.  WEAPONS AND PLATFORM IT DESIGNATED SYSTEMS NOT REPORTED IN
    PBIS-IT (E.G., COMMAND, CONTROL, COMPUTER, COMMUNICATIONS,
    INTELLIGENCE, SURVEILLANCE, AND RECONNAISSANCE).
    B.  EXPENDABLES (E.G., PAPER, INK, TONER, COMPACT DISC, DIGITAL
    VIDEO DISC MEDIA, ETC.).
    C.  NGEN PRICED AND UN-PRICED CONTRACT LINE ITEM NUMBERS NOT
    ASSOCIATED WITH NGEN PROGRAM MANAGEMENT.
    D.  IT ASSETS PROCURED WITH NATIONAL INTELLIGENCE PROGRAM FUNDS.
    E.  IT ASSETS PROCURED USING DEFENSE HEALTH AGENCY FUNDS.
    F.  CONSUMABLE SPARE PARTS FOR COMPUTERS (I.E. MOTHERBOARDS,
    REMOVABLE INTERNAL/EXTERNAL DISK DRIVES, ETC.).
    G.  PERSONNEL IT TRAINING AND SUBSCRIPTIONS NOT REPORTED IN THE
    IT BUDGET.

6.  ORGANIZATIONAL RESPONSIBILITIES:
    A.  ECHELON II CIOS AND BUDGET SUBMITTING OFFICES SHALL REFERENCE
    AND INCORPORATE REVISED POLICY CONTAINED IN THIS NAVADMIN INTO
    LOCAL REGULATIONS AND STANDARD OPERATING PROCEDURES.
    B.  OPNAV N80 SHALL REFERENCE AND INCORPORATE REVISED POLICY
    CONTAINED IN THIS NAVADMIN INTO LOCAL REGULATIONS AND STANDARD
    OPERATING PROCEDURES REGARDING THE REVIEW AND APPROVAL OF IT
    REQUESTS OF $20M OR GREATER.
    C.  COMMANDER PACIFIC FLEET AND U.S. FLEET FORCES COMMAND
    CUSTOMER SERVICE REPRESENTATIVE MUST ASSIST AFLOAT COMMAND USERS
    WITH ITPR SUBMISSIONS.

7.  RELEASED BY VICE ADMIRAL T. N. BRANCH, OPNAV N2N6.//

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