R 021514Z MAY 16
FM CNO WASHINGTON DC
INFO CNO WASHINGTON DC
PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAY//
SUBJ/MILITARY PERMANENT CHANGE OF STATION TRAVEL VOUCHER DUE WITHIN FIVE
NARR/REF A IS THE NOTIFICATION OF FINDINGS AND RECOMMENDATIONS OF
MILITARY PERMANENT CHANGE OF STATION TRAVEL LIQUIDATIONS 2015-0025-FIN,
CONTROLS OVER TRAVEL VOUCHER SUBMISSIONS ARE NOT OPERATING EFFECTIVELY.
REF B IS DOD FMR VOLUME 9 CHAPTER 8, POLICY ON THE PROCESSING OF TRAVEL
CLAIMS. REF C IS THE MILPERSMAN 1320-310, PERMANENT CHANGE OF STATION
(PCS) TRANSFER ORDER ENDORSEMENTS. REF D IS A DEPUTY ASSISTANT
SECRETARY OF THE NAVY (FINANCIAL MANAGEMENT AND OPERATIONS) MEMORANDUM
FOR DISTRIBUTION, REVISED DOCUMENT RETENTION REQUIREMENTS TO SUPPORT
DEPARTMENT OF THE NAVY FINANCIAL STATEMENT AUDITS.//
RMKS/1. Reference (a) was a result of the independent public accountant
notification of findings and recommendations of military permanent change of
station (MILPCS) travel liquidations. The auditor identified a deficiency
that controls over travel voucher submission were not operating effectively
due to travel vouchers not being submitted within five working days following
the Service Members reporting to their ultimate duty station and not in
compliance with reference (b).
2. In addition, the Navy did not provide sufficient evidence to support
whether the voucher was submitted within the required five working days due
to lack of endorsements on the orders as required in reference (c) (i.e.
date, time, and place of reporting).
3. Non-compliance with references (b) and (c) impact Sailors entitlements,
the timely recording of financial transactions, and result in overall
misstatement of Department of the Navy financial records.
4. Timely resolution of reference (a) requires all commands immediate
compliance and enforcement of MILPCS travel policies and procedures per
references (b) and (c) and retention of all supporting documents in
accordance with reference (d).
5. Point of contact is Mr. Dan Mendoza, Audit Readiness Programs, at (703)
604-5883/DSN 664 or via e-mail at danilo.r.mendoza(at)navy.mil.
6. Released by Vice Admiral W. F. Moran, N1.//